Similing Team

Join our Team!

Visit our artist/volunteer guide below to learn how you can volunteer with us today! We're super excited to have you on our team!

Fill our Volunteer Form

Once you've filled the application form, you will be sent an email from our communications team to join our Discord server. The server is our main means of communication.

Fill our Director Form

Please be advised, selected candidates will be emailed for a 15 minute interview. Upon selection after interview, YAR requires you to provide a bio, so that we can get more familiar with you.

Roles and Responsibilities

View the duties of each department in YAR below.

Communications

Internal/External communication and affairs including responsibility for meeting minutes.

  • Planning General Body Meetings and scheduling of regular departmental meetings.

  • Volunteer recruitment and providing guidance on tracking hours

  • Responding to customer/artist queries through email.

  • Conducting Volunteer information sessions

  • Writing Meeting Minutes

  • Responding to any questions regarding the organization

  • External communications including sending emails to other organizations for collaborations and promotions

  • Organizing Drive folders.

  • Using Discord, Zoom, email and Whatsapp for communication purposes.

Logistics

Excel (tracking orders)l/Processing Payments, organizing customer and artist information

  • Managing an excel sheet with cash outflow and inflow along with profit, cost, and donation margins

  • Maintaining customer and artist data and information. Updating any changes to Google Form responses. Asking artists to update missing information.

  • Making sure all information is well organized, and payments are calculated correctly.

  • Maintaining transparency with monthly updates of donation receipts.

  • Organizing information separately for the shipper, this includes customer name, address, return address, phone number, artist address/pickup location, artist contact information, and any other requested information

  •  Handling shipping queries and designating specific dates for shipment, and communicating to artists on how shipping will work.

  • Processing art order issues.

Events

Planning and executing events.

  • Brainstorming and implementing event plans.

  • Managing marketing and promotion of events.

  • Updating the whole team on event progress/needs

  • Developing event feedback surveys, and considering improvements for the next event.

  • Communicating with each department to meet the specific needs of an event.

  • Tracking tickets/donations made within each event.

  • Creating event itineraries, and being present for hosting the event.

Graphic Design

Designing posts (infographics, posters, and general posts for promotion and awareness)

  • Gathering information from the Research team and organizing it into one post or infographic in an appealing manner.

  • Managing a Google Drive folder (with each file having a designated date for posting) with all visuals available.

  • Creating aesthetically appealing artist and team profile designs.

  • Creating labels for Shipping.

  • Designing event promotion posters 

  • Updating website content and design.

Social Media

Social media maintenance and marketing, including posting (posts, captions, and hashtags) at regular intervals,

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  • Writing post captions and managing story highlights.

  • Marketing YAR to friends, families, communities, and sharing actively.

  • Contacting influencers, organizations, and other organizations for promotion of YAR's work and events.

  • Using effective hashtags, improving aesthetic appeal and posting regularly.

  • Using best practices to monitor and increase engagement.

  • Sharing infographics presented by the Research Team.

  • Communicating with other departments to promote events.

  • Answering queries on Instagram, and Facebook.

Research

Researching, analyzing, and presenting information related to the crisis. Simplifying important facts and data to be presented in the form of infographics.

  • Analyzing the psychological impacts of this crisis on vulnerable groups. Sharing updated statistics on the crisis.

  • Understanding Yemeni culture and heritage.

  • Understanding and presenting future implications of this crisis on children, women and adults as well as the Yemeni community within Canada.

  • Coordinating with graphics team to design infographics and social media team to help this information reach a wider audience.

Treasurer 

Transactions, finances, receipts, and bank account details. 

  • Receipting method and logging all donations made.

  • Bookkeeping.

  • Managing and maintaining receipt from purchases.

  • Making an excel sheet for all the finances (received and donated).

  • Managing bank account information and handling ownership of the finances.

  • Having authority and responsibility for signing any financial matters.

Lead

Oversees all matters pertaining to the organization.

  • Leading General Body Meetings

  • Coordinating with communications for future collaborations

  • Recruitment of Directors

  • Establishing a supportive team environment